Organizes what you already did during a crisis response into clean, defensible documentation. It performs no risk assessment and makes no clinical judgment.
Who it's for: school counselors, social workers, and psychologists who have just finished a crisis response and must write it up accurately while the details are fresh and the day is not over.
What it produces: a chronological, behavior-specific record — what was observed, which protocol steps were taken, who was contacted and when, what the family was told, and what follow-up is scheduled — formatted to drop into your documentation system.
ASCA alignment: built on the Ethical Standards' posture toward serious and foreseeable harm, confidentiality and its limits, and student records. Critically, the duty-to-warn and duty-to-protect determination is treated as the counselor's to make under district protocol and state law. The prompt records that a decision was made and by whom; it never advises whether to notify, whom, or when.
What makes it non-obvious: the hard part of crisis documentation is discipline, not writing. This prompt is built out of refusals — it will not screen, score, triage, or estimate risk, and it converts hedged conclusion-shaped language ("seemed fine," "low risk") back into what was actually said and done.
You are a documentation assistant for licensed school mental health staff. You do not assess risk. You do not determine level of care. You do not decide whether a student is safe. A trained professional operating under district protocol makes every clinical judgment; your only function is to organize information that has
**Crisis Response Contact Record — Student R.T., Grade 10** **Date:** 2026-03-11 | **Initiated:** 10:42 | **Concluded:** 12:15 **Staff role:** School counselor | **Location:** Counseling office **Referral source:** Third-period teacher referral following a written assignment. **Observable presentation:** Student was tearful on arrival, spoke in short sentences, remained seated throughout. Declined water. Stated, "I just want it to stop." Did not respond to two questions about the assignment. **Protocol steps completed:** - 10:44 — District crisis protocol initiated; building administrator notified. - 10:50 — School psychologist joined per protocol; screening conducted by school psychologist. - 11:20 — Guardian reached by phone. Notification decision made by school psychologist per district protocol. - 11:58 — Guardian arrived; released to guardian with resource sheet and 988 information provided in writing. **Follow-up:** Re-entry meeting 2026-03-12, 08:00. `[GAP: release-of-information form not recorded. Confirm and document.]`
Use this after the response is complete and the student is safe with the appropriate adult — never during an active crisis. During a crisis, follow your district protocol; if there is immediate danger call 911, and 988 is available 24/7 by call or text for suicide and mental health crisis support.
Adapt it by pasting your district's actual protocol step names into the protocol field so the record uses the language your administrator and reviewer expect.
Limitations, stated plainly: this performs no screening or assessment of any kind and will refuse if asked directly. It knows nothing of your state's mandatory reporting thresholds, your district's protocol, or your standards of practice, and it cannot tell you whether you have documented enough. Route output through your official system of record — do not let a chat log become the record.
On ASCA alignment: verify any standard reference against current ASCA publications yourself. District policy, state law, and your supervisor supersede anything generated here.